2012 Exhibitor Setup Information
2012 Exhibitor Setup Information |
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Click clinic name to see setup details.
Atlanta 150 2012March 16-18, 2012 Hotel Info: The Westin Atlanta Perimeter North Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6-ft table will be provided for each booth, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Do not ship materials to arrive more than 3 days prior to the clinic. Contact the hotel for receiving costs or special receiving needs. |
Atlanta 2012February 3-5, 2012 Hotel Info: Renaissance Atlanta Waverly Booth Info: Booth space will be a combination of 6' x 8' booths and some table tops in the Garden Court. One 6' table will be provided with each booth purchased. Exhibitor Set-up:
Exhibit Hours:
Contact info: Special notes: EXHIBITOR SERVICE FORMS FOR THE ATLANTA, GA GALLERIA CLINIC ARE NOW AVAILABLE TO VIEW OR PRINT OR PLACE ORDERS. PLEASE CUT AND PASTE THE FOLLOWING LINK INTO YOUR BROWSER: http://www.freemanco.com/store/show/showInformation.jsp?showID=247558&nav=02 Shipping deadline for Freeman Warehouse receipt: January 26, 2012(See Exhibitor Kit for address and additional details.) 2011 Attendance = 1671 coaches |
Atlantic City 2012March 1-3, 2012 Hotel Info: Bally's Atlantic City Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6-ft table will be provided for each booth purchased. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: All packages shipped to the Hotel should be addressed as follows: Guest's name, arriving_____ Bally's Convention Services 1900 Pacific Avenue Atlantic City, NJ 08401 HOLD FOR: Frank Glazier Football Clinics A $5.00 fee will be posted to the guest's hotel bill for each package shipped to the hotel. For freight shipments, contact Dennis Vrba to schedule freight arrival on the loading dock. Pallet jacks are available. 2011 Attendance = 1472 coaches |
Baltimore 2012February 3-5, 2012 Hotel Info: Hyatt Regency Baltimore on the Inner Harbor Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Do not ship materials to arrive prior to 2 days in advance of the clinic. Please unload at loading dock. Contact the hotel for receiving costs and special receiving needs. 2011 Attendance = 1661 coaches |
Boston 2012February 3-5, 2012 Hotel Info: Boston Marriott Newton Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Contact the hotel for receiving costs and special recieving needs. 2011 Attendance = 1044 coaches |
Charlotte 2012February 17-19, 2012 Hotel Info: Renaissance Charlotte Suites Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Do not ship materials to arrive earlier than 3 days prior to the clinic. These materials should be clearly marked with, Group Name, Meeting Date, Contact Person and you Sale and Catering Manager Name. COD'S are not accepted. A handling fee of $2.00 per package will be assessed on all incoming and outgoing packages beyond five packages. Contact hotel for special shipping needs and costs. 2011 Attendance = 704 coaches |
Chicago Feb 2012February 2-4, 2012 Hotel Info: Oak Brook Hills Marriott Resort Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift. Trucks delivering heavy equipment must have a lift gate and delivery crew must handle offloading. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. 2011 Attendance = 1751 coaches |
Chicago Mar 2012March 2-4, 2012 Hotel Info: Oak Brook Hills Marriott Resort Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Trucks delivering heavy equipment must have a lift gate and delivery crew must handle offloading. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. 2011 Attendance = 1867 coaches |
Cincinnati 2012February 16-18, 2012 Hotel Info: Hyatt Regency Cincinnati Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Loading dock, forklift and pallet jack are available. Hotel package handling fees will apply. For complete hotel package handling & shipping/receiving information, cut and paste the following URL into your browser: http://newmegaclinic.com/documents//2011_Docs/2011_Cincy_HyattRegency_Pkg_ShipRec_Procedures2.pdf 2011 Attendance = 1239 coaches |
Cleveland 2012March 2-4, 2012 Hotel Info: Bertram Inn & Conference Center Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift and does not have a loading dock. Trucks delivering heavy equipment must have a lift gate and delivery crew must handle offloading. All equipment must be removed at the end of the clinic. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Shipments should be labeled with the Group/Event Name and the Recipients Name so it can be delivered to the appropriate person upon arrival. 2011 Attendance = 743 coaches |
Dallas 2012February 17-19, 2012 Hotel Info: Sheraton Hotel DFW Airport Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Shipments are not to arrive earlier than 5 days prior to the event. The hotel does not have a forklift or a loading dock. Please ensure your shipping company has a lift gate truck for your equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. The hotel charges a fee of $5.00 per box and $35.00 per pallet that is received and delivered. 2011 Attendance = 1215 coaches |
Denver 2012February 17-19, 2012 Hotel Info: Renaissance Denver Hotel Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' table will be provided for each booth purchased. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Shipments not to arrive earlier than 2 days prior to event. Please contact Regan Robertson to make arrangements for shipments before arrival. Pallet jacks are available, please call Shipping and Receiving/Security at arrival. Boxes can stay on the skid for inside delivery. Renaissance Denver Hotel is not a union property. Trailer Length: 43 Feet Maximum, No-Lift Gate, Loading Dock (Lobby Level)at the Back of the Hotel, Elevator Door Width: 41 inches, 3801 Quebec Street, Denver, CO 80021. Trailer Length: Straight Truck, Lift Gate, Service Corridor (Banquet Level) at the North Side of the Hotel, 3801 Quebec Street, Denver, CO 80021. Please mark shipments in the following way: GUEST NAME (Arrival date:___________ Renaissance Denver Hotel 3801 Quebec Street Denver, CO 80207 Hotel Contact: Regan Robertson, Frank Glazier Conference Feb 17 - 19, 2012 2011 Attendance = 1196 coaches |
Detroit 2012February 9-11, 2012 Hotel Info: Sheraton Detroit Novi Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Shipments should not arrive earlier than 5 days prior to event. For each box shipped to the clinic, there will be a $3.00 charge per box or $25.00 per every 50 pounds for pallets. Pallets will be delivered at a fee of $25.00 per every 50 pounds. All materials must have the name of the group and be addressed to Jamal Nehmeh with shipping charges paid by shipper. 2011 Attendance = 1061 coaches |
Grand Rapids 2012February 16-18, 2012 Hotel Info: Crowne Plaza Grand Rapids Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The Hotel will accept prepaid moderate-sized shipments within 48 hours of a scheduled function. Large shipments (i.e. crated goods) must be handled through local moving and storage firms, to be delivered on the function arrival date when an organization representative is registered in the hotel to accept the shipment. Deviations from this policy will result in refused shipments and/or storage and handling fees. Hotel does not have a pallet jack or fork lift available. 2011 Attendance = 743 coaches |
Greenwich, CT 2012January 19-21, 2012 Hotel Info: Hyatt Regency Greenwich Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: IMPORTANT NOTE: Exhibitors must remove displays by Friday at 5pm as the foyer will be used for another event Friday evening. A storage room is available. Saturday morning exhibit tables will be ready for exhibitor re-set. Handling charges will apply depending on size and weight of items being received and moved. The Hotel recommends that for shipments over 100 pounds total an alternative freig ht handling company be contracted by the sender.Items received over two days in advance of event will also be charged. |
Houston 2012February 23-25, 2012 Hotel Info: Omni Houston Hotel at Westside Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6-ft table will be provided for each booth, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: PACKAGES may be delivered to the Hotel within 48 hours of the date of the function. Packages or materials of excessive weight or value must be approved for receipt by the Hotel prior to shipping. Each pallet or crate delivered to the Hotel is subject to a $50.00 handling charge. Shipping and receiving hours are 7:00am - 4:30pm Monday through Friday. Any Boxes received or shipped on Saturday or Sunday will incur an incoming and outgoing, $5.00 per box handling fee. Should special arrangements for delivery be necessary, please contact your Conference Services Manager. A storage fee of $10.00 per box per day will apply for any boxes received prior to 48 hours of the first function. This storage fee will also apply to each empty packing container stored during the function. The Omni Houston Hotel Westside is not in any way liable for the contents of these packages. 2011 Attendance = 608 coaches |
Indianapolis 2012January 26-28, 2012 Hotel Info: Wyndham Indianapolis West Hotel Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: 2011 Attendance = 814 coaches |
Kansas City 2012February 2-4, 2012 Hotel Info: Westin Crown Center Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Delivery no earlier than 3 days in advance of event. Vendors transporting their own materials may use the loading area accessible through the Century A Ballroom. There is a loading dock for shipped items. 2011 Attendance = 1057 coaches |
Las Vegas 2012February 23-25, 2012 Hotel Info: Hard Rock Hotel & Casino Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Delivery no more than 2 days prior to event. Shipment handling rates apply. If fork lift, pallet jack or dolly needed, $125/MH (one hour min fee). To sell goods on site a NV state tax ID is required. Not required to take orders. Contact the hotel for details on each of the above. 2011 Attendance = 1006 coaches |
Los Angeles 2012March 2-4, 2012 Hotel Info: Hilton Orange County/Costa Mesa Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: For a hotel exhibitor order form with shipping instructions, cut and paste the following URL into your browser: http://newmegaclinic.com/documents//2011_Docs/2011_LosAngeles_Hilton_Exhibitor_CCAF.pdf The hotel does not provide a forklift. Please make alternate arrangements for your heavy equipment needs. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. The Hotel must be notified in advance that materials are being sent. The Hotel must be informed of the quantity, arrival date and shipper at least one working day in advance of the delivery. If your packages arrive prior to this window, they will be returned to sender. The hotel charges fees for receipt and delivery of boxes and pallets. Boxes are $5.00 and pallets are $50.00. If you are bringing display materials in your vehicle, the closest entrance to our meeting rooms is the B2 Level in the parking lot next to the Pacific Ballroom. Each piece received must be labeled with: Frank Glazier, Recipients Name and Event Managers Name (Attn: Jeremy Kinton) 3050 Bristol Street, Costa Mesa, CA. 92626. Individuals must make arrangements to ship their materials out of the Hotel. The Exhibitor is responsible for sealing and labeling boxes and contacting the shipping company to make the shipping and billing arrangements. 2011 Attendance = 1170 coaches |
Minneapolis 2012February 17-19, 2012 Hotel Info: DoubleTree by Hilton Bloomington Minneapolis South Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6-ft table will be provided for each booth, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Do not ship materials to arrive more than 2 days prior to the clinic. The following package handling fees will apply: 0-5 lbs=$5/box; 6-20 lbs=$10/box; 21-50 lbs=$15/box; >50 lbs=$25/box; Crate=$50/crate; Pallet=$75/pallet Contact the hotel for receiving costs or special receiving needs. 2011 Attendance = 1595 coaches |
Nashville 2012February 10-12, 2012 Hotel Info: Franklin Marriott Cool Springs Booth Info: Tables will be located in the Salon #5 areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: The hotel does not provide a forklift or pallet jack. Exhibitors are to load and unload at the Shipping and Receiving dock only. Hotel does not provide storage, delivery, set-up, tear down, or shipping assistance in conjunction with exhibit or trade shows. When shipping heavy equipment, please ensure your delivery company has a lift-gate truck. On packages shipped to the Hotel, clearly indicate the name of your organization, on-site contact person, hotel representative, and date of your arrival. Please label all boxes (e.g. 1 of 4, 2 of 4, etc). This enables the Hotel to determine whether or not the entire shipment has been received. Due to limited storage space, we ask that you do not send packages more than three days in advance. We cannot accept any C.O.D. shipments. Hotel package handling fees are $5.00 per box (under 25#), $10.00 per box (over 25#), $50.00 each (Pallet) 2011 Attendance = 850 coaches |
North Jersey/NYC 2012February 17-18, 2012 Hotel Info: Hanover Marriott Booth Info: Tables will be located in the foyer and lobby areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Loading dock is covered but not weather-protected. Hotel has pallet jack but no forklift. For detailed shipping/receiving information, please cut and paste the following URL into your browser: http://newmegaclinic.com/documents//2011_Docs/Hanover_Marriott_2011Shipping_Receiving_Policies.pdf 2011 Attendance = 636 coaches |
Phoenix 2012February 3-5, 2012 Hotel Info: Hilton Phoenix East/Mesa Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6-ft table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Hotel will not accept deliveries more than 7 days prior to the start of the event. The hotel reserves the right to refuse acceptance of packages that appear to be damaged and assumes no liability for the condition of the contents of any package. Any shipments larger than 5 boxes or 200 pounds will require labor, receiving and storage charges. These charges will be assessed at $10.00 per box (over 5 boxes) or $10.00 per 50 pounds (over 200 pounds) 2011 Attendance = 613 coaches |
Reno 2012March 8-10, 2012 Hotel Info: Atlantis Casino Resort Spa Reno Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Shipments may arrive no earlier than 7 days prior to event. Shipping handling charges will apply. Contact hotel for rates and for any heavy equipment delivery requirements. Package handling fees apply: Letter=$1-5 each; 0-15 lbs=$5.00/pkg; 16-30 lbs=$10.00/pkg; 31-50 lbs=$15.00/pkg; 51-75 lbs=$20.00/pkg; 76-100 lbs=$25.00/pkg; >100 lbs=$0.35/lb; FedEx Grnd Outgoing=$11.00 2011 Attendance = 665 coaches |
San Francisco 2012February 10-12, 2012 Hotel Info: Hilton Concord Hotel Booth Info: Tables will be located in the hallways and pre-function areas of the hotel. One 6-ft table will be provided for each booth, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Shipments should arrive no earlier than 3 days prior to the event. Hotel has standard-height loading dock. Pallet jack available. 2011 Attendance = 625 coaches |
Seattle 2012February 24-26, 2012 Hotel Info: Redmond Marriott Town Center Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. Keep all tracking numbers for items shipped to the hotel to ensure the hotel can locate your shipments easily. 2011 Attendance = 826 coaches |
St Louis 2012February 24-26, 2012 Hotel Info: Hilton at the Ballpark Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: A manual pallet jack and some carts are available for use. Clearance in the load-in-doors in the valet garage is a little over six feet. Please do not send packages more than 3 days prior to the event. Any package received more than 3 days in advance of the meeting will be accessed a $25.00 per package one-time charge until the first day of the meeting. Packages arriving within 3 days of the meeting will be charged according to the following scale; 1-5 packages delivered to meeting space-NO CHARGE. 6 or more packages delivered to meeting space-$3.00 per package. Any package received that weighs more than 100 lbs. will be charged $50.00 (one time fee) A charge of $100.00 will be accessed for each pallet received to the property. (one time fee) When multiple packages are received, they are to be delivered at the same time. We can not split shipments once they are delivered to the hotel. 2011 Attendance = 1396 coaches |
Tampa 2012February 10-12, 2012 Hotel Info: Tampa Marriott Westshore Booth Info: Tables will be located in the foyer and lobby areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Loading dock and pallet jack are available (no forklift). For shipments over 50 lbs but less than 100 lbs, a hotel charge of $25.00 per box will apply. For shipments over 100 lbs, please contact Michelle Karpoich to make arrangements. 2011 Attendance = 602 coaches |
Tulsa 2012February 9-11, 2012 Hotel Info: Tulsa Marriott Southern Hills Booth Info: Tables will be located in the hallway and pre-function areas of the hotel. One 6' or 8' table will be provided for each booth purchased, depending on space and table availability. Exhibitor Set-up: Exhibit Hours: Contact info: Special notes: Include guest name and event (Glazier Clinics) on shipping labels for identification. The hotel has a pallet jack and can offload pallets. Hotel does not have a forklift. Please make alternate arrangements for your heavy equipment needs. Due to storage limitations, the hotel will accept prepaid deliveries no earlier than 3 days prior to the clinic. If your packages arrive prior to this window, they will be returned to sender. Please notify the hotel in advance of the shipped items to include quantity, arrival date and shipper at least 1 working day in advance of the delivery. All equipment must be removed at the end of the clinic. Any equipment left past the clinic dates is subject to hotel removal/storage fees. If you are leaving UPS/FEDEX shipments at the hotel for pickup after the event, you must call UPS/FEDEX to arrange pick up. 2011 Attendance = 495 coaches |