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Vendors are central to Glazier Clinics
We are glad to connect you with our large and influential network of football coaches, and we want you to have an optimal clinic experience. You can find venue information, setup times, and exhibit times below.
Exhibitor Communications
Once a company representative registers for a clinic, the names and contact information for every rep attending a clinic should be entered into the company's account on the "Badges" screen as soon as possible. This process ensures clinic name badges will be available at the clinics and that all represetntatives will recieve the communication they need for a smooth clinic, e.g., shipping updates, venue detail changes, etc.
Exhibit Setup Times
Setup hours are almost always on the first day of the clinic, usually beginning four hours before the first clinic session. Details for the 2027 clinic season will be posted below soon. Setup start time is the earliest time reps can check in and begin setup. There is no requirement for reps to be present at the beginning of setup time. (If it only takes 20 minutes to set up, the rep can arrive 20 minutes before they wish to start exhibiting.) Because vendors are in the middle of the clinic space and not in a separate exhibit hall, please know that coaches may be present during your setup time - an extra opportunity to make connections. Specific booth assignment will be provided at check in.
Booth Size
While each location’s setup is a bit different, the typical exhibit space is about six feet wide by six feet deep. It includes a six-foot table, two chairs, and a small wastebasket. You’re welcome to bring exhibit materials and a pop-up banner that fits within the six-foot space. If a double-exhibit space is purchased, the backdrop can be up to 12 feet wide. With the exception of our Atlanta clinic, booths are not separated by pipe and drape, so we ask that neighboring exhibitors respect each others' space.
Receiving
We save our exhibitors money by not charging excessively to receive your display items or using third party companies that do so.** Instead, we ask exhibitors to bring their supplies with them, or ship them to the hotel ahead of time. We think this strikes the best balance between saving costs and ensuring exhibit supplies are on site in a timely manner. Please note this process does create occasional uncertainties that may come with hotel receiving.
NOTE: Hotel-specific shipping instructions will be listed when available. If no specifics are provided for a given hotel, we recommend writing the company name and arrival date, along with "Glazier Clinics," on the shipping label provides the best chance of the shipment arriving as quickly as possible. Some hotels hold packages at the front desk, and some store all shipments marked with "Glazier" in a specified storage area. If a shipment cannot be found, our clinic staff and volunteers are eager to help find them. Please have shipment tracking numbers upon arrival.
**In a few locations, such as Atlantic City, Reno, Las Vegas, and Atlanta, we are required to follow the hotel policy of using third-party receiving. In addition, sometimes the hotels themselves charge for receiving. Vendors will need to comply with these hotel requirements and pay any associated fees. If Glazier is charged for the receipt of a shipment, that cost will be transfered to the appropriate vendor.
Internet and Electricity
If "electricity" was chosen when the exhibit space was purchased, Glazier will ensure access to a power source. Exhibitors should also bring an extension cord and power strip in case it's needed.
Because hotel Internet is typically limited and because speaker sessions are the foundation of the clinics, Glazier prioritizes internet access for speakers. Exhibitors should bring a hotspot or make advance arrangements to purchase internet access from the hotel.
Tips and Tricks for Exhibitors
- Make hotel reservations right away. Discounted space is available for a limited time.
- Create an attractive and interactive exhibit space.
- Stand out in front of the booth and proactively talk with coaches.
- Start a conversation with as many coaches as possible. Relationship building and networking is key!
- Bring hotspots because hotel WiFi is unreliable.
- Bring an extension cord and power strip to ensure your electrical needs are met.
- Offere clinic-specific discounts, special deals, or free samples.
- Attract coaches by offereing free pens and snacks.
- Demonstrate your best selling products.
- Create opportunities for social media sharing.
- Download the Glazier Leads App and collect as many leads as possible.
- Be sure to bring your business cards or marketing materials that include contact information.
- We recommend taking down equipment overnight (helmets, samples, etc) since there is no security in the exhibit area. Glazier has a secure room at each hotel that only the clinic director, exhibit lead, and Glazier staff can access so consider storing valueable items in this space. Tablecloths, banners, flyers, etc. can stay on the tables overnight.